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    Sparkles · Cleaning services

    Over 15 hours a week back from quote, invoice and Xero admin

    AI workflows that follow up quotes, chase overdue invoices and reconcile Xero by service gave the owner of a Llanelli cleaning company over 15 hours a week back.

    • Cleaning services
    • Agent Deployments
    15+hours a week back for the owner
    75%of quotes answered
    4 to 6average days overdue

    Where the business was

    Sparkles Cleaning Services is a cleaning company in Llanelli, Carmarthenshire. Chasing quotes and overdue invoices took the owner 12 hours a week, and matching payments in Xero took another 4 to 5.

    What needed to change

    Follow up quotes with no reply, chase invoices past their due date, and reconcile each payment in Xero with the service it paid for.

    The work · Quotes, invoices and Xero

    Quotes, invoices and XeroSparkles invoices and Xero: the agent reads the bank feed, matches payments by cleaning service in Xero, finds an overdue invoice and drafts a reminder for the owner to approve

    The work we delivered

    Three AI workflows in custom code read quotes and invoices from the Sparkles CRM, send follow-ups and reminders by email and WhatsApp on a fixed schedule, and reconcile payments from the Xero bank feed, tagged by service.

    What changed

    The owner's time on this work went to about 45 minutes a week of checking. Quotes answered rose to 75%, and overdue invoices average 4 to 6 days past their due date.

    Service

    Agent Deployments

    AI agents that carry out agreed steps across your tools, with a named person approving their work.

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    More work

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