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A facilitated day in which each person practises with AI on tasks from their own role. Your team builds prompts and repeatable workflows during the session and leaves with shared documents to keep using them.
- Format
- In person
- Length
- 09:00 to 17:00
- For
- Teams
- Where
- Your premises or a UK venue
- Price
- Quoted for your team
How it runs
How the day runs
A short foundations session in the morning is followed by hands-on practice for most of the day.
- 01Morning
Foundations and opportunity mapping
Establish where the team is starting from, cover how AI tools work and map the most useful opportunities by role.
- 02Late morning
Hands-on session 1: core tasks
Each person builds and tests AI workflows on tasks from their own role, with a facilitator helping.
- 03Afternoon
Hands-on session 2: workflow building
Build repeatable, documented workflows for the tasks your team does most often.
- 04Late afternoon
Prompt library and 30-day plan
Bring the day's work together into a shared prompt library and a practice plan.
Walk Away
What your team takes away
Most of the day is spent with each person using AI on their own work, with a facilitator helping in the room.
Each person builds and tests AI workflows on tasks from their own role. The practice plan and follow-up call support people who need more time after the day.
Role-specific prompts built and tested during the session for your team's frequent tasks, including drafting, summarising, researching, formatting and reviewing.
A one-page reference for each role or team covered on the day: which tool to use, when, how to prompt it and what to check before using the output.
A plan for the month after the workshop with suggested daily prompts, weekly team check-ins and a shared log, so a prompt one person finds useful reaches the rest of the team.
A record of where each team member started and what they could do by the end of the day. It shows who would benefit from follow-up support and gives a reference point for the 30-day review.
Who For
Who it is for
The workshop suits teams in these situations.
Businesses where AI use is patchy or varies from person to person
Teams where some people use AI and others do not, and the gap is causing friction
Businesses that bought AI tools and saw use drop off after the first rollout
Owners or managers who want the whole team using AI in day-to-day work
Teams with a range of technical confidence
Agenda
Sample agenda
We adapt the agenda for each client using the pre-session questionnaire. This is the usual structure, running from 09:00 to 17:00.
- Where your team is today45 mins
Each person describes how they use AI now: what they have tried, what worked, what did not and what they are unsure about. This gives the facilitator a picture of the room before any instruction begins.
- How AI tools work: what you need to know45 mins
An explanation of how large language models produce text, where they are reliable, where they make mistakes and how to check their output.
- Break30 mins
- Role-by-role opportunity mapping60 mins
Working in small groups by function, each group lists the tasks in its role where AI could save time or improve quality, and chooses which ones to practise.
- Hands-on session 1: core tasks90 mins
Each person works through their top three AI use cases using their own tasks and material. A facilitator works through the room, giving feedback and helping people get usable output.
- Lunch60 mins
- Hands-on session 2: workflow building75 mins
The second practical session turns single uses into processes the team can repeat. Each person or pair documents at least one AI workflow for a task they do regularly.
- Prompt library build45 mins
The whole team adds to a shared prompt library. The strongest prompts from the day are refined, tested and filed by role.
- 30-day plan and close30 mins
We set the 30-day practice plan, agree who owns each part and close with each person naming one AI task they will use on their next working day. We send the written outputs (workflow guides, prompt library and starting records) after the workshop.
Included
What is included
Each AI team rollout workshop includes the following.
A short questionnaire for each attendee before the workshop, covering their current AI use, the tasks that take most of their time and the areas they want help with. We use it to plan the hands-on sessions.
Reformat Labs facilitators run both practical sessions and work through the room, helping people who are stuck.
A shared document built during the session with tested, role-specific prompts for your team's common tasks.
A one-page reference for each team covered on the day, setting out the AI workflows it built.
A plan for the month after the workshop, with suggested daily prompts, a weekly check-in format and a shared log template.
A call 30 days after the workshop to review how the team is using AI, answer questions that have come up and add new prompts to the shared library.
Locations
Where we deliver
We run team rollout workshops across the UK, at your premises or at a hired venue. For a large team, your own premises are often the most practical choice.
Venues in central London
Venues in Manchester
Venues in Birmingham
Venues in Bristol
Venues in Edinburgh
On site at your premises in the UK
If your city is not listed, tell us where you are and we can discuss a venue.
Team
Who runs the day
A lead facilitator runs the day, with hands-on support during the practical sessions. We plan the number of facilitators around the size of the group.
Runs the foundation sessions, leads the opportunity mapping and manages the room through the day.
Works through the room during the practical sessions. Helps people who are stuck, refines prompts that are not producing usable results and collects the strongest outputs for the shared prompt library.
Quotes
Quotes
Faqs
FAQs
Questions teams ask before they book.
What size of team is this workshop for?
Tell us how many people would attend when you enquire. We plan the number of facilitators and the format around the size of the group.
Does the whole company need to attend, or can it be one team?
Either works. You can run the workshop for the whole business in one day, or for one department first and then for others once you have seen how it went.
What do attendees need to bring or prepare?
A laptop or tablet with access to an AI tool. We can advise on which tools before the day. No technical preparation is needed. Each person should bring two or three tasks they do regularly, so the hands-on sessions use their own material.
Which AI tools do you cover?
We usually work with ChatGPT, Claude and Gemini for general tasks, and Copilot for teams on Microsoft 365. If your team already uses particular tools, we plan the workshop around them.
Our team has very mixed levels of technical confidence. Will this work?
Yes. The facilitators start from the basics, and in the hands-on sessions each person works at their own pace with a facilitator nearby.
What does the AI team rollout workshop cost?
The cost depends on team size, the number of facilitators needed and location. Use the enquiry form to give us those details, and we will come back with a quote.
Can you run this remotely?
A remote version is available, with the practical sessions run through shared screens and breakout rooms. We recommend meeting in person where you can, because a facilitator can help someone who is stuck more easily in the same room.
Talk to us
Enquire about a team rollout workshop
The cost depends on team size, the number of facilitators needed and whether we arrange the venue. Use the form to tell us how many people would attend and where you are based.