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A facilitated day in which your leadership team reviews where AI is already in use, scores the opportunities, and drafts priorities, owners and a 90-day plan to confirm afterwards. Delivered in person across the UK.
- Format
- In person
- Length
- 09:00 to 17:30
- For
- Leadership teams
- Where
- Your premises or a UK venue
- Price
- Quoted for your team
How it runs
How the day runs
The day runs in four phases, each building on the last. A Reformat Labs consultant facilitates, and decisions are recorded in the opportunity register as the day goes on.
- 01Morning
Current state and opportunity mapping
Map where the business stands today and list AI opportunities across each function.
- 02Late morning
Scoring and prioritisation
Score and rank the opportunity list, and discuss where the leadership team disagrees.
- 03Afternoon
Build, buy or defer, and the 90-day plan
Work through the main decision for each initiative and sequence the first quarter's work.
- 04Late afternoon
12-month outline and close
Draft the annual milestones and the principles for AI decisions, and close with named commitments.
Walk Away
What your team takes away
The day produces written outputs and a structured discussion of the priorities. Some questions are settled on the day and others need more information. The documents record both.
By the end of the day the leadership team has discussed the same evidence and ranked the same list. Where people still disagree, the competing positions and the reasons are written down so the decision can be made later.
A prioritised list of the AI opportunities identified during the day, with each item scored by impact, effort, risk and strategic fit.
For each priority initiative, a recommendation on whether to build something, buy an existing product or wait, with the reasoning written down so the decision can be revisited and explained.
A sequenced plan for the first quarter with proposed owners, success measures and dependencies, ready for the leadership team to confirm.
A written outline covering quarterly milestones, budget questions, responsibilities and the principles for future AI decisions. It is a first draft, and it flags the assumptions your team needs to test after the day.
Who For
Who it is for
The AI strategy day suits leadership teams in these situations.
Businesses that have started using AI in parts of the business without a coordinated plan
Leadership teams that disagree about AI priorities and want a structured discussion
Businesses planning an AI budget, new tools or a rollout over the next 12 months
Founders or managing directors who want the whole leadership team involved in the decisions
Agenda
Sample agenda
We adapt the agenda for each client using the pre-session questionnaire. This is the usual structure, running from 09:00 to 17:30.
- Scene-setting and current state60 mins
We start by mapping where the business stands today. Each leader describes how their team uses AI now: what is running, what has been tried and dropped, and what is waiting. This gives the group a shared starting point before the strategy discussion.
- Opportunity identification and mapping90 mins
Working function by function, the group lists AI opportunities across the business. Each one is logged with a provisional impact and effort score.
- Break30 mins
- Scoring, prioritisation and discussion90 mins
The group scores and ranks the opportunity register. We facilitate the discussion, bring disagreements into the open and record where the team agrees and where it does not. The session ends with a documented shortlist of priorities.
- Lunch60 mins
- Build, buy or defer60 mins
For each priority initiative, we work through whether to build, buy or wait. We cover tool options, implementation approaches, the cost questions still to answer and the factors behind each choice, and we record the reasoning.
- 90-day plan and ownership60 mins
We sequence the first quarter's initiatives into a draft 90-day plan, with proposed owners, success measures, dependencies and known blockers.
- 12-month outline and principles45 mins
We extend the view to 12 months: quarterly milestones, budget questions and the principles for judging new AI opportunities. This forms the basis of the written outline.
- Close and commitments15 mins
Each leader states one commitment for the week after the day, and we agree when the team will review progress. We send the written outputs after the session.
Included
What is included
Each AI strategy day includes the following.
Sent to each attendee before the session. It covers current AI use, how each team feels about it and individual priorities, so the day starts from what is already known.
A Reformat Labs consultant facilitates the day, and the opportunity register is kept up to date as decisions are made.
A shared document updated during the day. Each opportunity is logged and scored, and participants can see the register as the session progresses.
Sent after the day. It covers the scored opportunity register, the build, buy or defer recommendations, the draft 90-day plan, the 12-month outline and the agreed principles. We can format it for a board presentation if you need one.
A call 30 days after the session to review progress against the 90-day plan, discuss early implementation problems and adjust priorities if circumstances have changed.
Locations
Where we deliver
We run AI strategy days across the UK, at your premises or at a hired venue. We can arrange the venue if you need one.
Venues in central London
Venues in Manchester
Venues in Birmingham
Venues in Bristol
Venues in Edinburgh
At your office or boardroom in the UK
For other locations, tell us where your leadership team would meet and we will look at venues there.
Team
Who runs the day
A Reformat Labs consultant leads the day, and the register and decisions are documented as the session runs.
Manages the room, facilitates the prioritisation discussion and keeps the day to time.
Maintains the live opportunity register, records decisions and their reasoning during the session, and drafts the written strategy document afterwards.
Quotes
Quotes
Faqs
FAQs
Questions leadership teams ask before they book.
How many people should attend?
The leaders who will make or fund AI decisions. Tell us how many people that is when you enquire, and we will plan the format around the group.
How far in advance do we need to book?
We need time to review the questionnaires and prepare the materials before the day. Tell us your preferred dates when you enquire and we will confirm what is possible.
Do we need to prepare anything before the day?
Each attendee completes a short questionnaire before the day. We also ask everyone to keep the day clear of other work.
What happens if we can't agree on priorities on the day?
Disagreement is normal and useful. Part of the facilitation is bringing it into the open and working through it. Some questions are settled on the day. Where people still disagree, we document the competing positions and the reasoning, so the leadership team can decide afterwards.
Can you deliver the session remotely?
A remote version is available for teams that cannot meet in person. The outputs are the same documents, but the discussion works differently on a video call. We recommend meeting in person if you can.
What does the AI strategy day cost?
The cost depends on team size, location and venue. Include those details in your enquiry and we will send a quote.
Can you implement the strategy you produce?
Yes. We can scope implementation of the 90-day plan, or further strategy work to test the draft, as a separate engagement. You can also take the documents forward with your own team, with no obligation to continue with us after the day.
Talk to us
Enquire about an AI strategy day
The cost depends on the size of the leadership team, the location and whether we arrange the venue. Use the form to tell us about your team and when you would like to hold the day.