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Log and route documents, flag response deadlines and help staff find material in the approved document store. Drafted RFI responses go to the responsible person for review.
Construction document management with AI uses it to log, sort and route project documents such as RFIs (requests for information), site instructions, drawings and correspondence, and to flag items approaching a response deadline. It works within your approved document store and access controls. Your document control process decides which drawing revision is current, and the tool follows that record.
See it run
Contract review agent in practice
The workflow as it runs day to day, with a person signing off at the end. Sample data.
- Read the contractClauses extracted and labelledDocuments
- Check clauses against the playbookThe firm’s own positionsPlaybook
- Flag deviations with a risk ratingHigh, medium or lowModel
- Prepare a structured summaryEach point linked to its clauseDocuments
The problem
Why RFIs and project documents get buried
Construction document management with AI uses it to log, sort and route project documents such as RFIs (requests for information), site instructions, drawings and correspondence, and to flag items approaching a response deadline. It works within your approved document store and access controls. Your document control process decides which drawing revision is current, and the tool follows that record.
A construction project produces large volumes of RFIs, drawing revisions, site instructions and correspondence. Keeping track of them takes time away from running the project.
AI can sort incoming documents, suggest who should handle each one, flag items that need a response and keep a list of outstanding items. The project manager sees what needs attention, and the team confirms routing and responses.
What AI handles
Document tasks AI can help with
Incoming RFIs logged, categorised, routed to a team member and tracked against response deadlines, with overdue items flagged.
Draft responses to standard RFI types prepared from the current specifications and drawings, for the responsible person to check and sign off.
Drawings, correspondence and inspection records classified and suggested for filing to the correct project and document type, within your access controls.
A regular report of overdue RFIs, unanswered instructions and missing documents for the project team.
How we help
Working with Reformat Labs
We build document tools that work with your construction project management platform and your document control process.
Our page on AI for construction businesses sets out other construction tasks we work on.
Common questions
Questions about construction document management with AI
What is an RFI in construction and how does AI help?
An RFI (request for information) is a formal query raised during a project to clarify information or resolve a design issue. AI can log incoming RFIs, route them, draft responses from current project information for review and track outstanding items.
Can AI help staff find information across project documents?
Yes, within the document store and permissions you approve. Staff can search drawings, specifications and correspondence by asking a question, and the tool points to the source document so they can check it. Its answers are only as current as the documents it can read.
Does AI integrate with construction project management software?
Platforms such as Procore, Asite, Autodesk Construction Cloud and 4Projects each have their own options for connecting other tools. We look at the software you use during scoping and design around it.
How does AI help with construction contract administration?
It can sort incoming correspondence, flag items that may need a formal response, draft standard responses and summarise relevant contract terms for the project or commercial team. The responsible person keeps their own record of contractual notice periods and decides how to respond.
Is construction document data sensitive, and how is it handled?
Project data can be commercially sensitive, particularly on commercial and public-sector work. We agree with you which documents the tool can access, who can see its results and how activity is logged, and test those settings before it is used.
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