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Use document extraction, reminders and draft preparation to support the team, with reconciliation and professional review retained. The accountant remains responsible for the accounts and returns.
AI can help accountancy practices with the data-heavy parts of year-end and self assessment: reading documents, extracting figures, chasing missing information and preparing working drafts. Reconciliation and professional review stay in place. Whether it lets a practice handle more files depends on the quality of client records and how much checking the extracted data needs.
See it run
Quotes, invoices and Xero in practice
The workflow as it runs day to day, with a person signing off at the end. Sample data.
Quotes, invoices and XeroSparkles invoices and Xero: the agent reads the bank feed, matches payments by cleaning service in Xero, finds an overdue invoice and drafts a reminder for the owner to approve
The problem
Where AI fits in year-end work
AI can help accountancy practices with the data-heavy parts of year-end and self assessment: reading documents, extracting figures, chasing missing information and preparing working drafts. Reconciliation and professional review stay in place. Whether it lets a practice handle more files depends on the quality of client records and how much checking the extracted data needs.
Client documents arrive late, data comes from several sources and reconciliations take time. Staff often work longer hours at the peak, and some of that time goes on entering figures that already exist in a document.
AI cannot make clients send their bank statements on time. It can shorten some of the work once documents arrive, such as extracting figures for checking and drafting reminders for items still missing.
Where it helps
Year-end tasks worth testing
Figures read from bank statements, receipts and supplier invoices into a structured format, for staff to check before they are posted.
Reminders for missing documents drafted from your list of outstanding items and sent on a schedule you approve.
Mismatches and unusual entries flagged for staff to investigate. The reconciliation itself stays with your team.
A working draft prepared from checked data, for the accountant to review, adjust and finalise.
How we help
Working with Reformat Labs
We build tools around the year-end tasks that take your team the most time, connected to your practice software where it allows.
Our page on AI for finance and accountancy sets out other practice workflows we work on.
Common questions
Questions about AI for accountancy practices
Which year-end tasks can AI help with?
Extracting data from bank statements and receipts, flagging transaction mismatches, preparing working drafts from checked data and drafting requests for missing information. Your team checks each output before it is used.
Does using AI change our HMRC obligations?
No. The qualified accountant remains responsible for the accuracy and submission of returns. AI can help prepare information, and the review and sign-off steps stay in place. We agree with you which checks apply to each task before the tool is used on client work.
What software does AI for accountancy work with?
Practice platforms such as IRIS, CCH, Xero Practice Manager and QuickBooks Accountant vary in how other tools can connect to them. We review your current setup during scoping and design around what you have.
What happens to the time the team gets back?
That is a decision for the practice. You might use it for client queries, advisory work or fewer late evenings at the peak. Involving the people who do the work in choosing and testing changes makes it easier to judge what is worth keeping.
When should we start?
Before busy season. Testing a new process during the peak adds pressure on the team. We agree the timescale during scoping, based on the tasks and software involved.
Talk to us
Tell us how the task works today
Bring the task that takes your team the most time. We reply within one working day.