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Start an AI assessmentAnswer 15 questions about one process and see where AI could help.
Start an assessmentA prioritised AI plan for your business, before you spend on tools
A consultant audits how your business works, identifies where AI could be useful and where it would not, and gives you a prioritised plan. You can act on it yourselves or ask us to implement it.
- Scope and cost set out in a written proposal
- A plan that includes what to leave alone
- No vendor commissions or referral fees
- Implement with us or take the plan independently
Why it matters
Decide what to change before buying tools
Trying tools one at a time can leave a business paying for subscriptions that do not fit how the team works. An audit looks at your processes first, so you can see which tasks are worth changing, which tools suit them and what to leave alone before money goes on software or build work.
AI consultancy for small businesses means a specialist maps your workflows, identifies where AI could be useful and hands you a sequenced plan, so spending on tools follows what your business needs and the order it needs it in.
See it run
AI strategy in practice
The workflow as it runs day to day, with a person signing off at the end. Sample data.
- Map the processes discussedFrom the discovery sessionsNotes
- List possible uses of AIAcross operations and customer workRegister
- Score effort, benefit and fitFor each possible useRegister
- Draft the phased planMilestones, resources and risksPlan
Process
How the consultancy engagement works
The work runs in four stages. The introductory call comes first, and the audit and roadmap are scoped in a proposal after it.
- 01Introductory call and scoping
We start with a call to understand your business, your team and what you want to improve. We talk through what is working, what is not and where AI might help. If an audit looks worthwhile, we send a proposal setting out its scope and cost.
- 02Opportunity audit
We review your processes, tools and data in detail. That needs time with the people who do the work and access to examples of the documents and systems involved. We map where AI could help, estimate the time and cost of each option and produce a prioritised recommendation.
- 03Roadmap and plan delivery
You receive a written roadmap covering what to do first, what to do next, how long each item takes and what it costs. We take you through it in a debrief and answer your questions before you decide what to do next.
- 04Ongoing advice or implementation
Some clients take the plan and act on it themselves. Others ask us to oversee implementation, manage suppliers or build the tools. You choose which, if any, of these to take on after the roadmap.
Deliverables
What the engagement produces
Four written outputs from the audit and planning stages. You can carry them out yourselves or with our help.
The AI opportunities we identify in your business, with impact and effort scored for each, including any we recommend you do not pursue.
A sequenced 90-day plan covering what to build first, what to buy, what to defer and why.
Our estimate of what each recommended tool or workflow would cost to implement and the time it should save each week, with the assumptions behind each figure.
The tools and platforms we recommend for your business, with our reasoning, current costs and notes on how each connects to your existing systems.
Why Us
Why businesses choose Reformat Labs for AI consultancy
We have worked with businesses in professional services, legal, healthcare, property and retail on where AI fits in their day-to-day work.
We scope the audit around the time your team can give and the budget you have, and keep the plan to work a small team can carry out.
Each recommendation explains what it involves, why we suggest it and what it means for your team, so you can test our reasoning before you decide.
We do not earn referral fees. We recommend tools on how well they fit your processes, budget and existing systems.
Where we implement something for you, we review how it is working with you before deciding what to do next.
Faq
Common questions about AI consultancy
Who it suits, how it runs and what it costs.
What size of business do you work with?
We work with small and medium-sized UK businesses. If you are not sure whether your business is a fit, ask us in your enquiry.
How long does the consultancy engagement take?
It depends on the size of the business and how many processes the audit covers. We set out the stages and our estimated timings in the proposal before any work starts.
Do we need to have tried AI before to use your consultancy?
No. Some clients come to us with no AI experience and others have already started and want a clearer plan. Both are fine starting points.
What industries do you work with?
We work with businesses in professional services, legal, finance, healthcare administration, property, retail and marketing. If your industry is not listed, ask us.
Can you implement the tools you recommend, or only advise?
Both. We can hand you a plan for your team to carry out, or we can build and deploy the tools ourselves. Our Managed Services also cover ongoing support for AI tools once they are running.
What does AI consultancy typically cost?
The cost depends on the scope of the audit and any work that follows. We set out the scope and cost in a written proposal before any work starts.
Talk to us
Tell us what you want AI to help with
Bring the task your team spends most time on and the tools you already use.