Get Your Whole Team Using AI: A Hands-On In-Person Workshop.
In-Person Workshop - UK
A bespoke, facilitated full-day session that takes your team from inconsistent AI use to confident, repeatable workflows - in a single day. Each person builds and tests AI tools on their own real tasks. No slides. No theory. Just practice.
What your team walks away with.
Most AI training produces awareness, not capability. This workshop produces capability - because every person spends the majority of the day actually using AI on their own work, not watching someone else do it.
Every team member able to use AI independently
Not a theoretical overview - each person leaves having built and tested AI workflows relevant to their actual role. The confidence gap that stops most teams using AI after initial training is addressed on the day.
A custom prompt library for your business
A set of tested, role-specific prompts built during the session and ready to use the next morning. Covering the most frequent tasks in your team: drafting, summarising, researching, formatting, reviewing. Your prompts, not generic examples.
Role-specific workflow guides
A one-page reference for each role or team function covered on the day. What AI to use, when to use it, how to prompt it, and what to check before using the output. Plain language, no jargon.
A 30-day team practice plan
A structured 30-day plan that maintains the momentum from the session. Daily prompts, weekly team check-ins, and a shared log so new prompts and workflows discovered by one person are available to everyone.
A baseline competency map
A record of where each team member started and what they could do by the end of the day. Useful for identifying who needs follow-up support and for measuring progress at the 30-day review.
Who it's for.
The workshop is designed for a specific situation. The better the fit, the more the team gets out of the day.
How the day runs.
The day moves from understanding to practice as quickly as possible. There's a short foundational session in the morning and then the majority of the day is hands-on. At least one facilitator per 10 participants throughout.
Morning
Foundations and opportunity mapping
Establish the baseline, cover how AI works, and map the highest-value opportunities by role.
Late morning
Hands-on session 1 - core tasks
Every person builds and tests AI workflows on their own real tasks with facilitator support.
Afternoon
Hands-on session 2 - workflow building
Build repeatable, documented workflows for the tasks your team does most often.
Late afternoon
Prompt library and 30-day plan
Consolidate the day's outputs into a shared prompt library and a structured practice plan.
Sample agenda.
The agenda is adapted for every client based on the pre-session questionnaire. This is the standard structure we build from.
Where your team is today
45 minsWe open with a quick baseline exercise - each person describes their current relationship with AI. What they've tried, what worked, what didn't, and what they're uncertain about. This gives us a live map of the room before any instruction begins.
How AI actually works - what you need to know
45 minsA plain-language explanation of how large language models work, where they're reliable, where they're not, and how to work with them effectively. Focused on what's practically useful to know, not the underlying technology.
Break
30 minsRole-by-role opportunity mapping
60 minsWorking in small groups by function, each team identifies the tasks in their role where AI can save the most time or improve quality. We draw on benchmarks from comparable businesses to help the groups move quickly and not miss obvious wins.
Hands-on session 1: core tasks
90 minsThe first practical session. Each person works through their top three AI use cases using their own real tasks and content - not textbook examples. A facilitator works through the room providing real-time feedback and helping people get usable outputs.
Lunch
60 minsHands-on session 2: workflow building
75 minsThe second practical session focuses on building repeatable workflows - not just using AI once, but creating a process you can run consistently. Each person or pair produces at least one documented AI workflow for a task they do regularly.
Prompt library build
45 minsThe whole team contributes to a shared prompt library. The best prompts produced during the day are refined, tested, and added to a shared document by role. By the end of this session your team has a working asset they can use the next morning.
30-day plan and close
30 minsWe set the 30-day practice plan, agree who owns what, and close with each person stating one AI task they'll run the following morning. Written outputs - workflow guides, prompt library, competency map - are sent within 48 hours.
What's included.
Every AI Team Rollout Workshop includes the following. Nothing is sold separately.
Pre-workshop role mapping
A short questionnaire sent to each attendee two weeks before. Captures their current AI usage, the tasks they spend most time on, and any specific areas they want help with. Used to tailor the hands-on sessions.
Two facilitated hands-on sessions
Both practical sessions are run by Reformat Labs facilitators who work through the room in real time. There's always at least one facilitator per 10 participants so nobody gets stuck.
Custom prompt library
A shared document built during the session containing tested, role-specific prompts for your team's most common tasks. Delivered within 48 hours, formatted for immediate use.
Role-specific workflow guides
A one-page reference guide for each team function covered on the day. Plain language instructions for the AI workflows your team built during the session.
30-day practice plan
A structured plan to maintain momentum after the workshop. Includes daily prompts, weekly team check-in format, and a shared log template.
30-day follow-up call
A 45-minute call 30 days after the workshop to review adoption, answer questions that have come up in practice, and add new prompts to the shared library.
Where we deliver.
We deliver AI Team Rollout Workshops across the UK - at your premises or at a hired venue. For teams of 15 or more, on-site delivery is usually the most practical option.
Multiple venues available across Central London
City centre and MediaCityUK venues
City centre venues near Birmingham New Street
Central Bristol venues
City centre venues
Delivered on-site anywhere in the UK - preferred for larger teams
Not on this list? Get in touch - we deliver across the UK and can source a suitable venue anywhere.
Who you'll work with.
Team Rollout Workshops are always delivered with a minimum of one Reformat Labs facilitator per 10 participants. For a team of 20, that's two facilitators on the day.
Lead facilitator
Runs the foundational sessions, leads the opportunity mapping, and manages the room throughout. Selected based on their experience in your industry. Has facilitated AI rollout workshops across multiple sectors and knows the common sticking points by role.
Hands-on support facilitator
Works through the room during practical sessions providing individual support. Helps people who are stuck, refines prompts that aren't performing, and captures the best outputs for the shared prompt library. Additional facilitators are added for teams over 20.
From recent teams.
What people said after their AI Team Rollout Workshop.
"We'd had two 'AI training days' in the previous year and adoption was still patchy. This one was different because everyone built something they actually needed. By the Friday of the same week I could see people using it independently."
Operations Manager, 28-person marketing agency
"The range of technical confidence in our team is huge - some people had never used ChatGPT, others use it daily. The workshop handled that well. Nobody was lost and nobody was bored."
MD, 22-person accountancy practice
"The prompt library we built on the day is still the document our team goes back to most. It took about two hours to build but it's saved us a lot of time figuring things out from scratch."
Head of Operations, 35-person legal services firm
"I expected resistance from a few team members who were sceptical. The hands-on format changed that. When you actually produce something useful with AI yourself, the scepticism tends to disappear."
Founder, 16-person recruitment business
Quotes are paraphrased from conversations with anonymised clients.
Request a quote.
Pricing is based on team size, number of facilitators required, and whether venue sourcing is needed. All engagements are fixed price - agreed before any commitment is made, with no additional charges on the day. Use the form to request a quote and we'll respond within one business day.
Request a quote
Get a fixed-price quote for your AI Team Rollout Workshop
Use the form on the right to request a quote. We'll come back to you within one business day with a fixed price based on your team size and location.
FAQs.
Common questions before booking - answered plainly.