Reformat Labs

    AI and technology built for construction businesses

    Industry — Construction

    Construction projects generate enormous volumes of documentation, communications, and decisions. AI helps project teams handle that volume faster and with fewer errors - without adding headcount.

    The challenge

    What we understand about construction businesses

    The construction industry is increasingly reliant on connected technology - but legacy systems and complex document environments create friction that costs time and money. We work with contractors, project managers, and property developers to deploy AI where it makes a measurable difference: RFI management, document control, estimating, and compliance.

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    Common pain points

    RFI handling is slow, with responses taking days and creating programme risk

    Document control is fragmented - drawings, specs, and correspondence are hard to find and version-control

    Estimating is time-consuming and error-prone, particularly for complex or unfamiliar scope

    Safety compliance tracking and incident reporting require significant admin overhead

    Subcontractor and supply chain communication is high-volume and repetitive

    What we build

    AI and software use cases for construction

    RFI handling automation

    AI agents that classify incoming RFIs, retrieve relevant documentation, draft responses, and route for engineer review - cutting response times significantly.

    Document management AI

    Intelligent document search and classification that makes drawings, specs, O&M manuals, and correspondence instantly findable and properly version-controlled.

    Estimating support

    AI tools that assist with quantity take-off, scope review, and cost benchmarking - reducing estimating time and improving confidence.

    Safety compliance monitoring

    Automated tracking of safety documentation, certification expiry, and incident reporting obligations across sites and subcontractors.

    Subcontractor communication

    Agents that handle routine subcontractor queries, PO acknowledgements, and progress update requests.

    Project reporting automation

    AI-assisted generation of progress reports, risk registers, and client updates from project management system data.

    Regulatory context

    How we approach compliance in construction

    We build with CDM Regulations 2015, Health & Safety at Work Act, Building Regulations, and ISO 45001 in mind. Safety-critical documentation workflows are handled with appropriate human oversight.

    What good looks like

    Outcomes our construction clients achieve

    RFI response times reduced from days to hours

    Significant time saving on document search and retrieval

    More accurate and faster estimates on complex scope

    Stronger safety compliance with less admin burden

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    Interested in our services? Get in touch.

    Speak with one of our advisers today - no jargon, no obligation. We'll be direct about whether we're the right fit.

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