Reclaim 10 Hours a Week From Admin. Free 30-Minute Mapping Call.
Free 30-Minute Call
We map the workflows in your business where AI gives you the most time back, fastest. You leave with your top 3 opportunities, real benchmarks, and a clear next step. No prep required.
What you'll walk away with.
This isn't a discovery call in disguise. It's a working session with a tangible output at the end. Every business that books one leaves with these four things.
A map of where your time actually goes
A written breakdown of the admin tasks in your business that consume the most hours - by role, by frequency, and by automation potential.
Your top 3 AI time-saving opportunities
Specific workflows in your business where AI can recover meaningful hours fastest - ranked by impact and how quickly they can be running.
A plain-language implementation note
For each opportunity: what tool or approach to use, what it costs, and a realistic estimate of the hours it recovers per week.
A clear next step
Whether that's something you can act on yourself, a tool recommendation, or a proposal from us - you'll leave with a concrete action, not a vague to-do.
Who this is for.
The mapping call is designed for a specific type of business. It works best when the fit is right.
This is for you if
This isn't for you if
What 10 hours actually looks like.
Ten hours a week sounds like a lot until you look at where the time actually goes. Here are four of the most common admin tasks we find in small businesses - and what AI does to each of them.
Chasing and processing invoices
AI can extract data from incoming invoices, match against purchase orders, flag discrepancies, and draft payment emails - without a human touching most of them.
First-draft email responses
Most email responses follow patterns. AI trained on your tone and common scenarios can produce a first draft for the majority of your inbox in seconds.
Meeting notes and action tracking
AI transcription and summarisation turns a recorded meeting into a structured summary with action items, owners, and deadlines - automatically.
Report generation
Weekly or monthly reports that pull from spreadsheets, CRM, or accounting software can be generated automatically with AI - formatted and ready to send.
What we'll cover.
30 minutes is short. The call follows a tight agenda so every minute counts. Here's exactly how we use the time.
Your business and where the time goes
10 minsWe start by understanding your team structure, the roles doing the most admin, and roughly where you estimate the biggest time sinks are. No preparation required - we guide the conversation.
Live opportunity mapping
15 minsWe map your top admin workflows against our AI benchmark database - which tools handle them, how long implementation takes, and what similar businesses are saving per week. You see the numbers in real time.
Your top 3 and next step
5 minsWe close with your top 3 AI time-saving opportunities ranked by speed and impact, and agree a specific next action before the call ends.
Who you'll be talking to.
Every mapping call is run by a senior consultant from the Reformat Labs team - not a salesperson or account manager.
Our consultants have each worked with 20 or more small businesses across legal, finance, property, healthcare, and professional services. They're not reading from a script - they're running a live analysis of your business using a framework developed across hundreds of SME engagements.
You'll be booked with a consultant whose background matches your industry where possible. The person you speak to on the mapping call is the same person who would lead a paid engagement if you chose to proceed.
Recent results.
A sample of outcomes from businesses that started with a mapping call and acted on the recommendations.
Legal services
14 people
Automated document review summaries and client onboarding email sequences. Live within 3 weeks of the mapping call.
Financial advice
8 people
Meeting note generation and suitability report first drafts. The adviser now reviews, not writes.
Property management
22 people
Automated tenancy renewal chasing, maintenance request triage, and monthly landlord report generation.
Marketing agency
11 people
First-draft copy for client briefs, SEO report generation, and weekly status email automation.
Results are from anonymised client engagements. Individual outcomes vary by business size, workflow complexity, and implementation pace.
FAQs.
Common questions before booking - answered plainly.
Book your free call